Senior Executive Assistant

Senior Executive Assistant

YOUR TASKS AND RESPONSIBILITIES:

• Administrative Support:

  • Manage executive schedules, including organizing meetings, appointments, and travel arrangements
  • Prepare and edit correspondence, reports, presentations, and other documents as needed
  • Maintain organized files and records, ensuring easy access to important information

• Communication:

  • Serve as the primary point of contact for internal and external communications on behalf of the executive
  • Screen and prioritize incoming calls, emails, and requests, responding as appropriate or directing them to the relevant parties
  • Facilitate communication between executives and other departments, ensuring timely and efficient information flow

• Meeting Coordination:

  • Organize and coordinate meetings, including preparing agendas, arranging required resources for both on-site and off-site, and following up on action items
  • Ensure that all necessary materials and resources are available for meetings and presentations

• Project Management:

  • Plan and execute special projects and initiatives as directed by the executive as needed
  • Monitor project timelines and deliverables, providing updates and support as needed

• Confidentiality and Discretion:

  • Handle sensitive information with the utmost confidentiality and professionalism
  • Exercise discretion in decision-making and communication on behalf of the executive

• Office Management:

  • Oversee the daily operations of the executive office, ensuring a smooth and efficient workflow
  • Coordinate with other administrative staff to support overall office functions and maintain a collaborative environment

• Relationship Management:

  • Build and maintain relationships with key stakeholders, both internal and external, to support the executive's objectives
  • Represent the executive in meetings and events, as required

WHO YOU ARE:

• Bachelor's degree or above
• Proven experience as an executive assistant or in a similar administrative role, preferably at the senior level
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite and other relevant software applications
• Ability to maintain confidentiality and exercise discretion
• Experience working with expatriates and in a global matrix organization with people from different backgrounds and countries
• Complete fluency in both Japanese and English language

WHAT BAYER CAN OFFER YOU:　

• We offer a competitive a salary package consisting of an annual basic salary and Short-Term Incentive (STI) bonus and top performance award and so on, tailored to your role at Bayer
• We provide various special paid day-offs on top of given annual paid vacation days. Also, we promote work-life balance by offering employees flexible working hours and home-office arrangements depending on your job nature in alignment with your manager
• We support your professional growth by providing learning and development opportunities through training programs, regular feedback and project participations
• At Bayer, our employees are welcomed, supported, and encouraged to reach their full potential. We also embrace and respect diversity by providing an inclusive and fair work environment for all employees
• We provide various attractive corporate benefit programs for all of our valuable employees such as DC pension plan, health and medical support by Bayer Health Insurance Association, Benefit Club membership, and life insurance