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Associate Director Meetings - Pharmaceuticals 

Associate Director Meetings - Pharmaceuticals

As the Associate Director of Meetings, you will direct and manage activities within the Meeting Management Department and collaborate with a third-party meeting management company. Your role is crucial in planning, coordinating, and executing pharmaceutical company events and related special projects. You will work closely with stakeholders to develop the annual schedule for internal and customer divisional meetings and events, serving as the business partner for these meetings.

YOUR TASKS AND RESPONSIBILITIES:

• Manage and direct the activities of the internal team and third-party suppliers in developing and implementing company meetings and events within established budgets and policies;
• Ensure deadlines are met and quality standards are maintained, leading the centralized sourcing program with a third-party meeting management company;
• Liaise with key stakeholders to align meeting plans with business strategies and actively participate in budget management and expenditure reconciliation;
• Oversee assignments and workload distribution within the team, ensuring the use of required technology tools for project management;
• Direct and manage the third-party centralized sourcing and contracting program, reviewing contracts to ensure favorable terms and engaging the Legal Department as needed;
• Identify opportunities to improve meeting costs, quality, and procedures, developing RFPs in conjunction with Procurement;
• Ensure adherence to company policies and industry regulations, managing training programs for third-party staff;
• Develop communication plans to link various departments with meeting management suppliers, ensuring cost-effective meeting budgets;
• Participate in the annual objective-setting process for third-party management, providing feedback and recommendations;
• Plan executive-level meetings and serve as the account management lead for product launches and national sales/business meetings;
• Assume additional responsibilities and maintain confidentiality in all phases of responsibility.

Required Qualifications:

• Bachelor’s Degree preferred with at least 10 years of meeting management experience;
• Minimum of six years in the life science industry, specifically in the Pharmaceutical business, with at least six years supervising project teams and third-party suppliers;
• Strong experience managing staff and developing Standard Operating Procedures;
• Familiarity with developing and managing annual meeting schedules and excellent project management skills;
• Computer literacy and expert proficiency in Microsoft Office;
• Expert level experience in Cvent;
• Willingness to travel at least 40%.

Preferred Qualifications:

• Business knowledge and experience planning Enabling Function meetings;
• Understanding and experience in planning, negotiating, and executing Pharmaceutical meetings and related activities.

Employees can expect to be paid a salary between $112,400.00 to $168,600.00.  Additional compensation may include a bonus or commission (if relevant).  Additional benefits include health care, vision, dental, retirement, PTO, sick leave, etc.

This salary range is merely an estimate and may vary based on an applicant’s location, market data/ranges, an applicant’s skills and prior relevant experience, certain degrees and certifications, and other relevant factors.

This posting will be available for application until at least 3/17/26.

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