Service Accounting Associate

YOUR TASKS AND RESPONSIBILITIES

Service Accounting                                     
Ensuring accurate and timely creation of invoices for all Service Accounting Transactions and maintaining compliance with business and local requirements.                 
a.    Perform plausibility checks of Charge ID information, PO checking and other required technical checking as well as Customer and Material Master Data validation. 
b.    Process SNOW requests, with quality and within SLA (48 hours), including cost posting and sending of PDF to customers such as Services, Asset Sales, Reimbursement, Transitory items, Efficient system for distribution and corresponding quality checks, and Annually for Sales Contracts/Sales Documents/recurring billings set-up
c.    Ensure that issues related to process and systems are addressed properly to Business, IT and other relevant capability clusters and follows through issues in a timely manner. 
d.    Preparation and review of ICS evidence according to ICS standard procedures including uploading and sign-off in ICS4U 

                                            
Invoice Processing                                      
Is critical in ensuring accurate and timely processing of invoices and maintaining compliance with business and local requirements. It has two main roles which will be assigned respectively: 
A. IXB (Intercompany Exchange Broker) – Automatic Posting                                     
a. Ensure timely and accurate performance of daily IXB process and resolve errors and exception handling encountered during the run. 
b. Perform correction or reversal entries as needed to meet business, local and tax requirements.  
c. Complete tables and reports promptly to support subsequent Intercompany processes, including IXB accruals, VAT, and PO maintenance. 
                                            
B. Manual Invoice Posting                                             
a. Timely processing of manual invoices (both PO and NON-PO) efficiently and accurately.                                 
b. Perform correction or reversal entries as needed to meet business, local and tax requirements.                                  
c.    Verify invoices for completeness, ensuring all legal and compliance checks are performed in accordance with accounting standards and controls.                     
                                            
IC Reconciliation                                            
Manage and execute reconciliation activities to minimize the intercompany difference between affiliate companies and ensure to meet the below global threshold set every month-end. This role includes various key tasks such as: 
a.    Daily reconciliation of unmatched items causing intercompany differences. Investigate and resolve the discrepancies swiftly. 
b.    Execute various reconciliation activities, including overdue monitoring of IC receivables and payables, manage blocking and trigger payments, perform balance confirmation, and account maintenance such as clearing of incoming and outgoing payments, recognition of withholding taxes and 
perform write offs in line with Bayer Management Accounting (BMA) directives. 
c.    Conduct intercompany general ledger (G/L) account reconciliations in accordance with the global account responsibility matrix (gARM) 
d.    Supports intercompany closing process by analyzing the final IC differences for IC debt consolidation and performing necessary accruals/ adjustments (both automatic and Manual via WPA) to eliminate intercompany differences.  
                                            
IC GR-IR                                            
Manage and execute reconciliation activities related to Intercompany GR-IR (Goods Receipt – Invoice Receipt) accounts. This role includes various key tasks such as: 
a.    Reconcile the Intercompany GR-IR clearing accounts and investigate discrepancies, including quantity and price mismatches. 
b.    Perform GR-IR maintenance, clearing, and manual write-offs in accordance with Bayer Management Accounting (BMA) directives. 
c.    Identify Billed-no-Goods (BNG) and goods-no-billed (GNB) topics and provide necessary resolution and/or perform accruals/ adjustments (Manual via WPA) to eliminate intercompany differences.  
d.    Support in the creation of quarterly control evidence and ensure to upload on ICS4U in line with internal control requirements. 

Other Tasks and Responsibilities
1.    Contribute to continuous process improvement of the assigned process segment.
2.    Escalate unresolved critical issues after exhausting all possible means; Initiate Root Cause Analysis (RCA) preparation
3.    Actively participate on governance calls by preparing for input to share and by fostering collaboration with other business partners
4.    Support functional projects (e.g., implementation of technical enablers, system migrations, roll-in/transitions of new services or companies) including support in the UAT and documentation
5.    Satisfactorily complete functional training and pursue to meet or even exceed the proficiency target for the role
6.    Comply with Bayer policies including Accounting standards, policies, and procedures. 
7.    Proactively participate in at least one working group within the department (engagement, knowledge mgt, lean mgt, etc)
8.    Take full ownership to drive regular feedback session, initiate development dialog, and build partnershp on career progression with the immediate supervisor.
9.    Support for any local or GBS wide audit activities such as in the Management assessment, delivery of report, etc
10.    Review and update existing supporting documents or create new ones as needed, ensuring that all process deviations and exceptions are well-documented

WHO YOU ARE

Education
•    University degree with majors in Taxes, Accounting, Finance, Controlling or equivalent education.

Professional Experience
•    +1 year of professional experience in Taxes, Accounting, Finance or Controlling.
•    Basic knowledge of Finance systems and procedures both at a corporate level and a country/international level would be beneficial
•    Basic knowledge of global Bayer accounting and controlling standards and reporting requirements, accounting processes, internal controls and controlling concepts as well as local and global accounting policies (IFRS, local GAAP) would be beneficial.
•    Basic understanding of Bayer group businesses as well as business specific and internal reporting related accounting practices would be beneficial.
•    Ability to work successfully with people from different cultures and backgrounds.
•    Strong interpersonal, communication (written / spoken), presentation and conflict management skills.

Language Skills
•    Strong level of English; any other language beneficial.

Soft Skills
•    Co-creation/Collaboration: Work proactively with team, provides back-up support
•    Communication: Clearly communicates updates and basic feedback
•    Adaptability: Adapts to changes in processes, learns from feedback
•    Accountability: Manages own tasks and deadline reliably
•    Empathy: Shows consideration for team members’ view points
•    Critical thinking: Identifies small process improvements