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Marketing and Admin Assistant PH & Radiology 

Purpose:

• Provide support to the Radiology & Marketing Manager and the pharma team.
• Fulfil general administrative tasks and ensure a good functioning of the Radiology division.
• Insuring all the logistic tasks of Bayer participation in national and international events (National & International congresses, symposiums, round tables, staffs …)
• Planning and coordinating events with internal teams and external business partners to foster collaboration and engagement.
• Anticipating the needs of the division to ensure effective organization and resource allocation, and supporting the Country Manager in preparing team reports, developing visit plans, and following up on task execution with the team. 

Key Tasks:

• Handle general administrative tasks and special projects.
• Schedule and coordinate logistics for events such as conferences, meetings, and special events to ensure adequate organization and logistics arrangements, including preparation of invitations for events, visas, hotel reservations, and transfers, which supports the smooth execution of international engagements.
• Coordinate travel logistics, including arranging travel and accommodation as well as providing meet & greet services, which facilitates seamless travel experiences for team members and stakeholders. Support the Marketing Manager in preparing the marketing material and make the follow-up until it is approved and printed.
• Liaising with clients, suppliers, and other organisms (embassies, associations, …).
• Prepare meeting minutes and follow up on open items to ensure accountability and progress on action items, fostering a culture of collaboration and transparency.
• Ensure good communication and coordination with different Bayer departments & business units and maintain a collaborative approach with them.
• Support the Country Manager in organizing the calendar, meetings, field visits, and transportation needs, ensuring effective time management and operational efficiency.
• Purchase office supplies and handle various administrative tasks and special projects for staff, ensuring that resources are available for optimal productivity.
• Follow up & coordinate sponsorship files (Radiology/Pharma) by ensuring conformity of requests and documents, facilitating their transmission to the Events department for execution, and monitoring their evolution and payments to ensure compliance with sponsorship agreements.
• Track events and P&I expenditures, integrating all expenses into the database and collaborating with the Events-Sending department to generate monthly marketing reports, thereby ensuring accurate financial oversight and strategic alignment. This includes process expense reimbursement requests and managing administrative tasks, contributing to efficient financial operations and staff support.
• Organize and file documents and computer-based information to ensure systematic information management and easy retrieval of data.

Key Working Relation:

Internally: Radiology & Marketing Manager - Radiology team – All Support functions of Bayer Pharma team

Externally: Local clients and suppliers

Skills & Qualifications:

• Education: Degree in relevant field.
• Minimum 2 years of experience in relevant Administrative position
• Responsible, cooperative, and enthusiastic.
• Fluent French /Good English
• Good knowledge on IT materiel (Office, Word, excel, PowerPoint…)

Location:

Tunisia : Tunis : Tunis  

Division:

Pharmaceuticals 

Reference Code:

857334 

You can contact us here: 
https://www.bayer.com/fr/ma/afrique-du-nord-contact